Taking meeting’s notes or minutes is one thing.
It helps the note taker to remind himself about important facts discussed in a meeting or during a presentation.
You can make them way more useful if you convert them into organized knowledge.
Under organized knowledge I mean a document recorded in the company database.
A good practise would be to convert every items of your freshly-taken notes into :
- An assigned action with due date
- An update of documentation like a specification or a handbook
- An update in the project decision log
- An update in the risk (or opportunity) register
- A short communication to colleagues
- A planning update
- A change in the software
- Whatever you want but something else than a hand written document than no one will use
Don’t wait too long to do this. Try do do it live or at least within one week period.
Doing it quickly after the meeting prevents :
- People to wait too long for your feedbacks
- Having to convert tons of notes at once.
- forgetting anything
This seems obvious but sometimes it is useful to recall obviousness.
Note that this process is a lot easier is you take your notes paperless.